Governance

Organisation

The board of Trustees meet four times a year and are responsible for strategic direction and policy of the charity. The Board of Trustees delegates certain decision making powers to an Executive Committee which reports regularly to the Council of Management. The following Trustees are members of the Executive Committee: 

  • Cllr Duncan McGregor (Chairman)
  • Dr Tim Caulton (Vice Chairman)

Paul Baker is Executive Director.

Patronage 

The appointed patron of the company is Professor David Bellamy. 

The Board of Trustees

The Board of Trustees comprises 3 nominated Council Members of whom one is appointed from Nottinghamshire County Council, one from Derbyshire County Council and one from the University of Sheffield, and 6 ordinary Council Members. The Memorandum and Articles of Association allow for 3 nominated Council Members and 7 ordinary Council Members.

Terms of Office

Nominated Council Members can hold office for up to three years unless they are removed by their appointing organisation, although they are eligible for re-appointment under the terms of the Articles of Association. One third of the ordinary Council Members are subject to retirement by rotation at each Annual General Meeting but can be reappointed. 

The Board of Trustees Induction and Training 

New trustees undergo an orientation day to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. 

Internal controls

The charity has set systems of internal control, which are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. They include:

A strategic business plan and an annual budget approved by the trustees.

Regular consideration by the trustees of financial results, variance from budgets, non-financial performance indicators and benchmarking reviews.

Delegation of authority and segregation of duties.

Identification and management of risks. 

The trustees have also set the following policies on internal controls:  

  • Clarified the responsibility of management to implement the trustees’ policies and identify and to evaluate risks for their consideration. 
  • Communicated that employees have responsibility for internal control as part of their accountability for achieving objectives.
  • Embedded the control system in the charity’s operations so that it becomes part of the culture of the charity.
  • Included procedures for reporting failings immediately to appropriate levels of management and the trustees together with details of corrective action being undertaken.
  • A specific project Steering Group has been formed to monitor the Creswell Crags Museum and Archaeology Park project. The steering group, comprising members of the Executive Committee and nominated representatives of Nottinghamshire and Derbyshire County Councils, meets monthly and reports to the Trust’s full Council of Management at their quarterly meetings. 

Risk management

The trustees have a risk management strategy which comprises: 

  • an annual review of the risks the charity may face. 
  • the establishment of systems and procedures to mitigate those risks identified in the plan; and 
  • the implementation of procedures designed to minimise any potential impact on the charity should those risks materialise.

This work has identified a limited number of risks, but has resulted in better procedures and contingency plans and has given the impetus for better planning.

Procedures are in place to ensure compliance with health and safety of staff and visitors to the premises. A key element in the management of financial risk is the continued review of the level of reserves. 

Related party transactions

Creswell Heritage Trust has one wholly owned subsidiary company Creswell Trading Company which is responsible for its own management and administration and its core purpose.


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